HMS values and respects the User’s ("User"/"you"/"your") right to privacy. We will only
collect, record, store, process, and use your personal information in accordance with the
Data Privacy Act of 2012, its Implementing Rules and Regulations, the issuances by the
National Privacy Commission, and other applicable laws.
collection, use, storage, disclosure, and disposal of personal information we receive and
collect from our customers, and any individual who communicates, raises inquiries and
concerns, as well as transacts with us through our authorized representatives.
We will only use your data based on the limitations set by this policy. The outline below
provides the manner by which we manage the personal information that we will obtain
from you if you visit our website.
1. Personal Information. Personal Information refers to any information, whether
recorded in a material form or not, from which the identity of an individual is
apparent or can be reasonably and directly ascertained by the entity holding the
information, or when put together with other information would directly and
certainly identify an individual. Sensitive Personal Information is any attribute
of your personal information that can discriminate, qualify, or classify you such as
your age, date of birth, marital status, government-issued identification numbers,
account numbers, and financial information. Privileged Information is any and
all forms of information which, under the Rules of Court and other pertinent laws,
constitute privileged communication.
2. Privacy rights. Under the Data Privacy Act of 2012, you have the following
Right to be informed – you may request the details as to how your
personal information is being processed or have been processed by HMS,
including the existence of automated decision-making and profiling
Right to access – upon written request, you may demand reasonable
access to your personal information, which may include the contents of
your processed personal information, the manner of processing, sources
where they were obtained, recipients and reason of disclosure;
Right to dispute – you may dispute inaccuracy or error in your personal
information in the HMS Site through our representatives;
d. Right to object – you may suspend, withdraw, and remove your personal
information in certain further processing, upon demand, which include
your right to opt-out to any commercial communication or advertising
purposes from HMS;
Right to data erasure – based on reasonable grounds, you have the right
to suspend, withdraw or order the blocking, removal or destruction of your
personal data from HMS’s filing system;
Right to secure data portability – you have the right to obtain from HMS
your personal information in an electronic or structured format that is
commonly used and allows for further use;
Right to be indemnified for damages – as data subject, you have every
right to be indemnified for any damages sustained due to such violation of
your right to privacy through inaccurate, false, unlawfully obtained or
unauthorized use of your information; and
Right to file a complaint – you may file your complaint or any concerns
3. Collection of Personal Information. We collect the following categories of
Personal Data about Site visitors, clients, prospective clients, and other third
Device data. Computer Internet Protocol (IP) address, unique device
identifier (UDID), cookies and other data linked to a device, and data
about usage of our website (Usage Data)
Social Media data. Pictures, gender, date of birth, relationship status,
interests and hobbies, educational background, and employment details,
or any other matters which are readily accessible if you link your account
with our website;
Marketing data. Newsletter requests, event/seminar registrations,
subscriptions, data about participation in conferences, seminars,
credentials, associations, product interests and preferences;
Transaction data. Personal data contained in documents,
correspondence or other material provided by or relating to transactions
conducted with or by our clients/prospective clients.
Compliance data. Government identifiers, passports or other
identification documents, dates of birth, beneficial ownership data, and
due diligence data;
We will only collect your personal information if you voluntarily submit the
information to us. If you choose not to submit your personal information to us or
subsequently withdraw your consent to our use of your personal information, we
may not be able to adequately respond to your inquiries or avail of our services.
When we receive data from our clients, the User is responsible for ensuring that
any such data is transferred to us in compliance with applicable data protection
4. Use of Personal Data. The purposes for which we use Personal Data are as
To provide advice and respond to inquiries.
To manage our business operations, the website, and our client
To make our Site intuitive and easy to use.
To protect the security and effective functioning of our website and
information technology systems. It is necessary to monitor how our
website is used to detect and prevent fraud, other crimes and the misuse
of our Site.
To provide relevant marketing, such as providing you with information
about events or services that may be of interest to you including services,
updates, conferences or networking events, and groups of specific
To check the identity of new clients and to prevent money laundering
If you submit personal information for publication on our website, we will publish
and otherwise use that information in accordance with the permission given to
Your privacy settings can be used to limit the publication of your information on
our website and can be adjusted using privacy controls on the website. We will
not, without your express consent, supply your personal information to any third
party for the purpose of their or any other third party’s direct marketing.
5. Sharing of Personal Data. We may share Personal Data with the following:
Affiliates and Service Providers. If requested and/or approved by the
client or prospective client, we will share personal data with our trusted
affiliate companies and service providers in order to provide you with
adequate services in relation to our business and those of our affiliates
and service providers.
Financial institutions. We may share Personal Data with financial
institutions in connection with invoicing and payments.
Mandatory disclosures and Legal Claims. We share Personal Data in
order to comply with any subpoena, court order or other legal process, to
comply with a request from regulators, governmental request or any other
legally enforceable demand. We also share Personal Data to establish or
protect our legal rights, property, or safety, or the rights, property, or safety
of others, or to defend against legal claims.
6. Data Retention and Disposal. We typically retain Personal Data related to
marketing activities for as long as you accept marketing communications from us,
and we will securely delete such data in accordance with applicable laws upon
request. For Personal Data that we collect and process for other purposes, we
will typically retain such Personal Data for as long as it is necessary to fulfill the
Use. Deletion of such data may be done at any time upon your request.
your Internet browser settings to disable the cookies. If you disable or delete
certain Cookies in your Internet browser settings, you might not be able to
order to gather information about your usage patterns when you navigate the Site
in order to enhance your personalized experience and to understand usage
patterns to improve our Site’s services.